Whenever you conduct a responsible email marketing campaign you should always provide a legitimate way for the recipients to be removed from your mailing lists. In the past, email marketers have had to endure the time-consuming chore of manually removing these requests one by one from their email address lists. Not any more. Based on customer feedback, we have developed a program that automatically processes these remove requests for you. We call it Prospect Remover. Here are just a few of its features:

• Helps you run a responsible bulk email campaign by honoring remove requests.

• Very simple program to learn and operate. Once configured it runs on its own.

• Automatically creates remove lists that can be used in Prospect Mailer.

• No more wasting precious time manually honoring remove requests.

• Frees your inbox of clutter so you can focus on your other business emails.

• No more worrying about accidentally downloading email viruses.

The concept of using Prospect Remover is simple. When you send out your emails with Prospect Mailer, simply add a line of text at the end of your email that explains to the recipient how to be removed from your mailing lists such as, "If you wish to be removed from our mailing list, send an email to remove@your-domain.com." Then enter the email address that you want your remove requests to into Prospect Remover, and it will process all of your remove requests automatically and then add them to a text file. This text file can be loaded into Prospect Manager or Prospect Mailer to remove the addresses from your email address lists. It's that simple.

Let's get started!

Screen #1

When you open Prospect Remover, the first screen you will see is this:

This screen allows you to enter the information for the email account you want to receive your remove requests with. In the first field you will need to enter the mail server name for the email address you want to use. In the second field, you will need to enter your username for this account. In the third field, enter your password for this account. You do not need to enter the email address itself. *Note - some web-based email addresses such as Hotmail^® and AOL^® email accounts will not work with this software. You need to use a standard pop3 account which is provided by most ISPs (Internet service providers). If you have any questions regarding the mail server name, username, or password, contact the ISP that gave you the email address or your network administrator if you have your own mail server. Once you have completed filling in the fields on this screen, click the "next" button.

Screen #2

The next screen that comes up will allow you to select or create a file to save your removal request email addresses in. If you select a file that has already been created, the program will append (add to) the list. Prospect Remover adds the email addresses to this list as the remove requests are being received, so you will never have to worry about losing any email addresses if you accidentally drop your Internet connection.

Screen #3

This third and last screen is where the program processes the remove requests. To begin the process, simply click on the "Go!" button. To stop it for any reason, click the "Stop!" button. In the left window of the screen you will see the email addresses that are being added to your remove file. On the right side of the screen you will see the mail server activity as your email address account is being checked for new remove requests. On the lower left you can see how many addresses have been added to your file, and how many there are left to be added.

To the left of the "Go!" button you will see a check box and a window that says "Check every 5 minutes". If you check the box, Prospect Remover will automatically pop (check) the account based on the frequency that you select. The options are every five minutes, every 15 minutes, every half hour, every hour, or every two hours. If you get a lot of remove requests, we recommend setting the frequency to every five minutes.

After processing your remove requests with Prospect Remover you can then load the file it created into Prospect Mailer which will automatically remove them from your mailings. We're confident that Prospect Remover will make your life much easier when it comes to honoring remove requests!